Office Manager & Bookkeeper

About Us:
Shannon Brewing Company is an award-winning craft brewery located in Keller, Texas. We are passionate about great beer—all natural, beautiful, wholesome, easy-drinking beer! Shannon Brewing Company’s great beer comes from a profound commitment to our “old-world” brewing process and using the best natural ingredients available. All our beer is brewed with pure spring water, non-GMO grain, whole flower hops using our unique fire-brewed system.

About the Position:
The Office Manager & Bookkeeper (OMB) will report directly to the company president. The position requires onsite work, however, we will consider some offsite / telecommuting for very qualified candidates. The OMB be responsible for leading and managing all aspects of the brewery’s office management & bookkeeping — including but not limited to maintaining the company’s financial books in accordance with generally accepted accounting principles and ensuring the brewery’s administrative tasks run efficiently. The OMB is a primary member of our management team, meaning he/she will participate in management meetings and have a high-level of influence within the organization.

The Ideal Candidate:
The ideal candidate will have applicable accounting experience and a passion for the brewing industry. He or she will have a strong background in bookkeeping, office management, human relations, inventory management, fast-moving consumer goods, tax reporting processes and general office management. The ideal candidate will have a detailed understanding of QuickBooks and a working understanding of CRM / ERP softwares, as well as a passion for solving problems and creating value for the company and its customers. This person will provide thought leadership, staff training and represent the company within the industry.

Job Purpose:
The OMB’s primary purpose is to lead and manage the brewery’s financial and administrative functions. This is a hands-on position!

Responsibilities include but are not limited to the following:

  • Maintain the company’s financial books in accordance with generally accepted accounting principles using QuickBooks
  • Prepare reports for the company’s CPA firm
  • Raw materials contracts, ordering, inventory and management
  • Tax reports (sales, TABC, TTB, payroll, etc.)
  • SBC client files including invoices, payments, credits and reports
  • SBC vendor files including entering bills, payments and correspondence
  • Reconcile all accounts (bank, credit card, etc.)
  • Wholesale contracts, invoicing, and payments
  • Retail operations and reporting
  • Maintain equipment and asset lists
  • General AR/AP
  • Payroll operations and management
  • Insurance management and filings
  • Employee human relations

Daily responsibilities include but are not limited to the following:

  • Office administration
  • Cash deposit reconciliation from onsite sales
  • Cash bank reconciliation
  • Assist in inventory management and control (onsite sales collateral, raw materials, WIP, wholesale, etc.)
  • Credit card receipts control and management
  • Enter data into CRM and ERP software

Weekly responsibilities include but are not limited to the following:

  • Cash projections reports
  • Cash balances
  • Assist in projected inventory management (raw materials, brand collateral, etc.)
  • Weekly payable run
  • Credit card receipts control and management
  • AP reconciliation
  • AR reconciliation
  • Reconcile distributor reports
  • Create sales reports

Bi-Weekly responsibilities include but are not limited to the following:

  • Payroll
  • Maintain all employee files and paperwork
  • Payroll reporting and taxes
  • Processes EFTPS payments for federal withholding electronically

Monthly responsibilities include but are not limited to the following:

  • Bank reconciliations
  • Credit card reconciliations
  • TABC report and payment
  • TTB report and payment
  • Assist in raw materials inventory, control, adjustments and management
  • Create sales reports for sales staff, including commission reports
  • Review balance sheet accounts for accuracy
  • Posts monthly adjusting journals
  • Processes Work in Progress
  • Maintains fixed asset information
  • Posts accumulated depreciation
  • Maintains other asset information
  • Posts accumulated amortization
  • Reviews income statement accounts for accuracy

Quarterly responsibilities include but are not limited to the following:

  • Payroll Tax Reporting
  • 941 Reports
  • Texas Unemployment payment and reports
  • 940 reports and payment
  • Sales tax reports- 20′” of the month
  • Files all quarterly payroll tax information

Quarterly responsibilities include but are not limited to the following:

  • Payroll reporting
  • W-2’s, 1099’s, etc.
  • Budgets
  • TABC, TTB, Corporate, State, Sales Reports, etc.
  • Review current and future raw materials contracts
  • Assist in report to shareholders
  • Prepare worksheets for CPA for annual tax returns

Other duties include: Costing for finished goods sales, new / terminated employee record keeping, investor relations management

Compensation:
Salary + Benefits + Beer

Benefits:
Health insurance stipend
Paid vacation per employee handbook
Monthly beer allotment

Desired Skills and Experience:

  • A minimum of three years experience in the bookkeeping is required
  • Strong understanding of inventory management, human relations and general office management is desired
  • Strong work ethic. The ability to work autonomously and as part of a team
  • A college degree is preferred
  • Strong organizational and multi-tasking capabilities, strong communication skills; verbal, listening and written
  • Must be very organized and a self-starter

If you wish to be considered for this position, send cover letter, résumé and salary requirements to:

Shannon Brewing Company
818 North Main Street
Keller, TX 76248
Or email to: info@ShannonBrewing.com